Accounts Receivable Billing Specialist Pay: $26-$35 per hour (DOE)

My client-a construction organization recognized for its excellence in delivering complex commercial and heavy industrial projects across the Pacific Northwest-is seeking a positive, detail-oriented, and results-driven Accounts Receivable Billing Specialist to support high-volume billing operations. This role is ideal for someone who excels in a fast-paced environment, takes pride in creating accurate and timely invoices, and thrives on precision, collaboration, and problem-solving within a strong team culture.

Compensation & Benefits

• Medical/Vision/Rx & Dental/Ortho: Client pays 87.5% of total premiums
• Paid Vacation & Holidays
• 401(k): 50% company match on the first 6% of employee contributions
• Life Insurance, AD&D, STD & LTD: 100% employer-paid
• Annual Performance Bonuses
• Profit Sharing: Historically averaging 9% of total compensation
• Additional standard benefits included

Key Responsibilities

Accounts Receivable & Billing (Primary Focus)

• Execute full-cycle accounts receivable processes with strong emphasis on invoice creation and billing accuracy.
• Generate and issue all customer invoices for construction projects-including time & material and lump-sum billing-based on approved contracts, time entries, materials, rates, change orders, and milestones.
• Ensure all invoices are complete, accurate, compliant with contract terms, prevailing wage requirements, sales tax rules, and retainage.
• Maintain detailed billing records, documentation, and supporting files.
• Identify and correct billing errors promptly to prevent delays or disputes.
• Monitor A/R aging and conduct timely follow-up on outstanding balances.

Customer, Vendor & Internal Support

• Respond promptly and professionally to inquiries from internal stakeholders, vendors, and customers.
• Work directly with customers to resolve billing discrepancies.
• Enter data into customer portals and prepare reports as needed.
• Support customer onboarding and maintain up-to-date customer records, including address/name changes, mergers, and attention-to details.

Job Costing & Project Closeout

• Verify accuracy of new job setups.
• Review contracts for billing requirements, prevailing wage information, location details, contract value, and compliance needs.
• Maintain and prepare time & materials labor billing rates.
• Complete required reporting for prevailing wage projects.
• Validate change orders, clean up cost reports, and perform job closeout tasks as needed.

Administrative & Continuous Improvement

• Maintain accurate digital documentation and files.
• Identify opportunities for process improvement and provide recommendations.
• Support internal and external audits.
• Help establish, update, document, and execute accounting policies and procedures.
• Perform additional tasks and support special projects as assigned.

What You Bring

Experience

• 3+ years of full-cycle accounts receivable experience in a high-volume, transactional environment.
• Must include strong hands-on experience in invoice creation and billing-accurate preparation, validation, and timely issuance of invoices.
• Construction industry A/R experience strongly preferred, especially involving:
• Progress billing (T&M and lump sum)
• Job cost accounting
• Change orders
• Retainage and retainage release
• Lien waivers
• Prevailing wage compliance
• Contract billing requirements

Education

• High school diploma or GED required
• Two-year accounting degree preferred

Skills

• Excellent accuracy, attention to detail, and ability to manage competing priorities in a fast-paced environment
• High proficiency with 10-key and data entry
• Strong communication skills and professionalism with all levels of stakeholders
• Organizational strength, time management ability, and self-motivation
• Analytical mindset with strong problem-solving skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); Viewpoint Vista experience is a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.